These terms and conditions apply to the InnoDays (“EVENT”) hosted by conui GmbH (“ORGANIZER”), a company registered at Austraße 96, 6800 Feldkirch, Austria. The purpose of the event is to connect company partners and talent to prototype solutions to challenges. The event’s outcomes are referred to as “WORK RESULTS.” Acceptance of these terms is a mandatory condition for participation.
1. Definitions and Partner Roles
The ORGANIZER, EVENT PARTNERS (involved in organization and hosting), and CHALLENGE PARTNERS(companies providing a challenge) act as independent controllers regarding the processing of personal data under the GDPR.
CHALLENGE SPONSORS are defined as entities contributing to a specific or the overall challenge (excluding pure logistical sponsors such as food or beverage providers).
2. Eligibility
The EVENT is open to individuals at least 16 years old. PARTICIPANTS must register in advance and provide the requested information. The PARTICIPANT confirms they have no conflict of interest and remains responsible for their own conduct, acts, and omissions at all times.
3. Challenges and Outcomes
Challenges: CHALLENGE PARTNERS define a challenge brief to be published before the EVENT.
Ideas: PARTICIPANTS are invited to pitch ideas in response to these challenges.
Teams: Teams of 3–5 members form around these ideas.
Prototypes: During the EVENT, teams develop a prototype (e.g., app, storyboard, physical model). The WORK RESULTS must be the PARTICIPANT’s original work.
4. Intellectual Property Rights
All work results, materials, concepts, submissions, prototypes, presentations, documentation, designs, developments, and other outputs created, developed, or contributed by participants in connection with the EVENT or a specific challenge (“WORK RESULTS”) shall be assigned to the respective Challenge Partner responsible for the relevant challenge.
By participating in the EVENT, participants agree that all rights, title, and interest, including intellectual property rights where legally transferable, in and to the WORK RESULTS are transferred to the respective Challenge Partner to the extent permitted by applicable law.
Participants further agree to execute any reasonably necessary documents or confirmations required to give effect to such transfer or assignment.
To the extent that any rights cannot be transferred under applicable law, participants grant the respective Challenge Partner an exclusive, worldwide, transferable, sublicensable, perpetual, and royalty-free right to use, reproduce, modify, adapt, publish, distribute, commercialize, and otherwise exploit the Work Results in any form and for any purpose.
Participants confirm that, to the best of their knowledge, their contributions do not knowingly infringe third-party rights.
Unless otherwise agreed in writing, participants are not entitled to separate compensation for the transfer or use of WORK RESULTS beyond participation in the EVENT and any explicitly communicated prizes or benefits.
Research reservation
PARTICIPANTS retain the right to use WORK RESULTS for non-commercial purposes, such as academic portfolios or coursework.
5. Judging and collaboration incentives
The panel of judges is selected by ORGANIZERS and may change in the EVENT of unforeseen circumstances. Prototypes and oral presentations will be judged by a panel of judges based on the following equally weighted criteria:
- Innovativeness
- Feasibility
- Challenge Fit
- Presentation
- Impact
Decisions are final and binding in all respects. The PARTICIPANT whose WORK RESULTS is judged in first place will receive a prize provided by the CHALLENGE PARTNER. CHALLENGE PARTNERS and ORGANIZER reserve the right, in their sole discretion, to award additional prizes or to vary the prizes. Prizes may be subject to separate terms and conditions at the discretion of the CHALLENGE PARTNERS.
Payment of any compensation or reimbursement of costs that might be included in the prize will be made to the PARTICIPANT by arrangement following completion of the EVENT to the bank details as advised by the PARTICIPANT (or if the winning WORK RESULTS is submitted by more than one PARTICIPANT, by arrangement with the winning team’s leader/representative). The ORGANIZER has no responsibility for how the prize is subsequently used by the PARTICIPANT. If the prize is accepted by a group of PARTICIPANTS, the ORGANIZER has no responsibility for how compensation or reimbursement is distributed between them nor for any disagreements between them.
6. Confidentiality
In this clause, “Confidential Information” means secret or confidential commercial, financial, marketing, technical, or other information, know-how, trade secrets, and other information in any form or medium whether disclosed orally or in writing. The PARTICIPANT acknowledges that it may receive or have access to Confidential Information of COMPANIES, its affiliates, agents, and/or suppliers in connection with the EVENT. All Confidential Information shall be kept strictly confidential by the PARTICIPANT. The PARTICIPANT agrees not to disclose any Confidential Information to anyone or use it for any purpose other than participating in the EVENT. Exceptions apply where the information is public, independently developed, lawfully obtained from a third party, or required to be disclosed by law (in which case reasonable notice should be given, if possible).
7. Data Protection and Use of Information
The ORGANIZER processes personal data in compliance with the GDPR. Data processing is based on contractual necessity (managing participation), legitimate interests, and/or consent. Detailed information on how we handle your data, your rights, and the specific data categories collected can be found in our Privacy Policy, which forms an integral part of the relationship between the ORGANIZER and the PARTICIPANT.”
Data Disclosure:
Contact Data & WORK RESULTS will be shared with EVENT PARTNERS, CHALLENGE PARTNERS, and CHALLENGE SPONSORS for event management, challenge follow-up, collaboration, and talent/recruiting purposes.
WORK RESULTS will be shared with Mentors and Jury Members for coaching and evaluation.
Purposes: Data is used for participation management, team formation, logistics, judging, showcasing results, and allowing partners to contact talent for recruitment.
Publicity: By registering, PARTICIPANTS consent to the use of photos and videos taken during the EVENT for promotional and documentation purposes. PARTICIPANTS may withdraw this consent at any time via hello@innodays.org.
Inspiration Videos: Submitted inspiration videos will be shared with partners, mentors, and other participants strictly for event-related purposes (e.g., team matching) and will not be used for marketing without explicit consent.
8. General
The PARTICIPANT is solely responsible for all costs and expenses incurred by him/her in relation to the EVENT, including but not limited to travel costs. ORGANIZER reserves the right to cancel or postpone the EVENT for any reason without liability. The PARTICIPANT is responsible for any damage to property or equipment provided by ORGANIZER or its partners. Liability is limited to intent and gross negligence. The ORGANIZER is not liable for loss or damage to personal belongings. Accidents must be reported immediately. Equipment must be returned in proper condition. Escape routes must be kept clear. PARTICIPANTS must observe house rules and instructions from ORGANIZER staff. Non-compliance may result in exclusion from the EVENT or loss of awards. These terms do not constitute a commitment to future collaboration. They are governed by Austrian law, with jurisdiction in Austrian courts.