These terms and conditions apply to the InnoDays (“EVENT”) hosted by conui GmbH (“ORGANIZER”), a company registered at Austraße 96, 6800 Feldkirch, Austria. We at conui GmbH respect your privacy and are committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR).
1. Data We Collect
As part of the InnoDays registration and participation process, we collect the following personal data:
- Registration Data: Full name, email address, phone number
- Educational & Professional Background: University/institution, field of study, current level of studies (Bachelor/Master/etc.), and your specific skills/background (e.g., Design, Business, Engineering).
- Inspiration Video: Video recordings, voice, and any personal information shared within your submitted video.
- Work Results (Pitch Deck & Prototypes): Project descriptions, presentation slides, software code, design files, photos/videos of physical prototypes, and the names of the contributing team members.
- Event Media: Photos and videos taken during the event.
We may also use cookies and analytics tools such as Google Analytics to understand and optimize user experience. These tools may collect data including your browsing behavior, referral pages, and time spent on specific pages. See section below on Analytics & Cookies.
2. Purpose of Processing
We process your data for the following specific purposes:
- Managing participation and event logistics (including catering and apparel)
- Team formation and facilitating collaboration
- Judging and awarding prizes
- Challenge follow-up and showcasing work results
- Talent/recruiting contact by participating partners
- Promoting the event through public materials and archiving outcomes
- Analyzing website usage and improving our services
The legal basis is:
Article 6(1)(b) GDPR (contract performance)
Article 6(1)(a) GDPR (your consent)
Article 6(1)(f) GDPR (legitimate interest for communication, promotion, and security)
3. Data Sharing & Independent Controllers
To facilitate the InnoDays, we share data with specific partners. It is important to note that Event Partners, Challenge Partners, and Challenge Sponsors act as independent controllers regarding the data shared with them. This means they are individually responsible for how they handle the data once received, in accordance with their own privacy policies.
We share data with the following recipients:
- Event Partners: We share work results, names, and contact data to ensure the successful execution and follow-up of the event.
- Challenge Partners: We share work results, names, and contact data to facilitate collaboration on specific challenges.
- Challenge Sponsors: We share work results, names, and contact data. Challenge Sponsors are defined as entities contributing significantly to the overall or a specific challenge (this excludes general logistics or food sponsors).
- Mentors & Jury Members: We share work results as well as information regarding your professional background and skills to allow for qualified mentoring and judging.
- Service Providers: We share technical data with providers that help us manage the event (e.g., Airtable for data management, email platforms, and cloud hosting). These providers are contractually bound to process data only according to our instructions.
4. Media Use and Consent
By registering, you consent to the use of:
- Photos and videos taken during the EVENT
- Your name and team results in publicity material
If you do not wish for your likeness to appear in media, you may opt out during registration or by emailing us at hello@conui.org. We will take reasonable measures to respect your preference.
Inspiration videos are only shared within the scope of the EVENT and not used for external promotion without separate explicit consent.
5. Data Retention
Personal data is stored:
For up to 24 months after the EVENT for follow-up, networking, and reporting
For an extended period if the PARTICIPANT provides explicit consent for ongoing communication or future opportunities
Contact data of winning teams and of teams or individuals who express interest in continuing to work on their idea may be retained beyond the standard period to inform them about relevant progress, updates, or collaboration opportunities
Longer if required to fulfill contractual or legal obligations
Deleted or anonymized after the retention period, unless further use is explicitly consented to
6. Your Rights
Under the GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate or incomplete data
- Erase your data (“right to be forgotten”)
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
You can exercise your rights by contacting hello@conui.org.
7. Analytics & Cookies
We use cookies and third-party tools such as Google Analytics to analyze and improve user interaction with our websites. Cookies help recognize repeat visits, save preferences, and track how you interact with the site.
Google Analytics is configured with IP anonymization enabled. Google may collect information such as IP address, browser, and device type. You can opt out of Google Analytics by installing the browser add-on available at: https://tools.google.com/dlpage/gaoptout
You can also manage cookie preferences in your browser settings. Note that disabling cookies may limit certain website features.
8. Security
We use appropriate technical and organizational measures to ensure your personal data is secure and protected from unauthorized access, loss, or misuse.
9. Contact
Controller: conui GmbH
Austraße 96, 6800 Feldkirch, Austria
Email: hello@conui.org
Last updated: April 2026